MINUTES OF MEETING WINDWARD
COMMU!\ITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Windward Community Development District was held Wednesday, October 18, 2023 at 1:00 p.m. at 7813 Four Seasons Boulevard, Kissimmee, Florida.

Present and constituting a quorum were:

Jimmy Clark Susan Moss Marvin Morris Gretta Akellino Carmen Renaud

Also Present were:

Jason Showe Jay Lazarovich David Kelly Andy Hatton Matt Shelton
Several Residents

FIRST ORDER OF BUSINESS

Chairman
Vice Chairperson Assistant Secretary Assistant Secretary Assistant Secretary

District Manager District Counsel District Engineer Field Manager Juniper Landscaping

Roll Call

Mr. Showe called the meeting to order, called the roll then led the pledge of allegiance.

SECOND ORDER OF BUSINESS	Public Comment
Summary of public comments: An explanation of the budget amendment and the reason for the budget increase, concerns wii:h entry fountain, foxtail palms, retention wall, more trashcans, sequence of improvements, increase in irrigation repairs, workshop, positive changes in the community, deficit funding, increase in assessments, cost of water, reserves, method of preparing the budget.

THIRD ORDER OF BUSINESS	Approval of the Minutes of the August 16,
2023 Meeting

On MOTION by Ms. Akellino seconded by Mr. Clark with all in favor the minutes of the August 16, 2023 meeting were approved as presented.

FOURTH ORDER OF BUSINESS	Consideration	of	Resolution	2024-01
Amending the Fiscal Year 2023 Budget
Mr. Showe stated this budget amendment recognizes the deficit funding from the developer.

On MOTION by Ms. Moss seconded by Mr. Clark with all in favor Resolution 2024-01 Amending the Fiscal Year 2023 Budget was approved.

FIFTH ORDER OF BUSINESS	Consideration of Landscape Renewal
Mr. Showe stated this is a request from Juniper for a 5% increase for their next fiscal year that starts November 1, which brings the total contract price to $152,000. We do have those funds in the budget for next year. If the board is in favor of this, we will have counsel draft a front-end document. 5% is not unreasonable given what we are seeing in other districts. We do this month by month and we will get back with Juniper to see what that kind of contract arrangement would look like.

SIXTH ORDER OF BUSINESS	Disclllssion of Landscape Bidding Process
Mr. Showe state:d there was a request that we describe the bidding process for a landscape contract. Any bid that you may reasonably expect to come in over $198,000 we are required to do a public bid. We have to put an ad in the paper and take bids 30 days later. Given that this contract is at $152,000 and other areas might be included we might be close to the bid threshold, and we will have to publicly bid it. If we believe the contract will be under that we can go out and get proposals from landscape maintenance companies. In this district you have the same landscaper for the HOA and the CDD and sometimes there are complications when there are two vendors working in the same community. Andy and I will craft a map of the areas to be maintained, work

with the engineer, put together a scope of services and that is what we would use to bid so that every bidder has the same scope.

SEVENTH ORDER OF BUSINESS	Consideration  of Fiscal Year 2023 Audit
Engagement Letter ,vith Grau & Associates

On MOTION by Ms. Renaud seconded by Mr. Clark with all in favor the engagement letter with Grau & Associates to perform the fiscal year 2023 audit was approved.

EIGHTH ORDER OF BUSINESS
Attorney

Staff Reports

There being none, the next i'.em followed.

Engineer
Mr. Kelly gave an overview of the engineer's report, copy of which was distributed at the meeting.

Manager
Approval of Cb1!ck Register

On MOTION by Ms. Akellino seconded by Mr. Clark with all in favor the check register was approved.

Balance Sheet and Income Statement
A copy of the balance sheet and income statement were included in the agenda package.

Ratification of Requisition No. 7

On MOTION by Ms. Akellino seconded by Nlr. Clark with all in favor  equisition no. 7_\\_1_as-ra_t_if_1e_d-·-------------

Field Malllager's Report
Mr. Hatton stated we are putting up the rest of the signs for the roundabout, the incoming gate from Mystic Dunes is broken and the parts are on order.

NINTH ORDER OF BUSINESS	Other Business
Mr. Clark stated if you want to bid the landscape maintenance contract, we need to confirm with the HOA what they are doing, hut I feel that Juniper has turned a corner and are doing a better job. We have quite a bit invested with them with the new plantings that the developer has taken on.
Mr. Showe stated I don't know that w : have another landscaper we can recommend. I don't know that we know of one that I could say you would get better service or a better deal all around. Juniper is involved in several large-scale projects, which makes it a challenge to bid them out because you have warranties with the landscaping you put in. There could be complications if you had to enforce that warran y with another company maintaining the plantings. We have seen improvement over the last fow months. Our recommendation is to give it another six month and see where we are at thai: time.
Mr. Clark asked were they receptive to the month-to-month contract?
Mr. Showe statE:d I'm not sure, but if you approve that contract it is going to be month to month anyway because it will have a 30-clay termination clause and if the board decided to terminate that contract you would give them 30-day's notice.
Mr. Morris stated if you are going to terminate them you have to coordinate that with the
HOA.

On MOTJON by Mr. Clark seconded by Ms. Renaud with all in favor the proposal from Juniper was approved and staff was authorized to draft an agreement fo, those services.

TENTH ORDER OF BUSINESS	Supell"Visor's Requests
Additional a.1dience comments: Weekly meetings with Juniper, irrigation concerns, disclosures made to ILew owners of the CDD.

ELEVENTH ORDER OF JBUSINESS	Adjournment

On MOTION by Mr. Morris seconded by Mr. Clark with all in favor
the meeting adjourned at 2:00-p.-m	====="'